Last modified on 10 October 2025

Pulse Foundation, a public utility foundation, (“we,” “us,” or “our”) respects your privacy and is committed to protecting your personal data. This privacy statement explains how we collect, use, and share your personal data when you use our website and services. We are committed to processing your personal data securely and in line with applicable data protection laws, including Regulation 2016/679 (“GDPR”). Unless stated otherwise, terms used in this privacy statement that are defined in the GDPR have the same meaning here. This privacy statement applies to the use of our website www.pulsefoundation.be, www.be-yond.be, www.revival.be, www.fdt-grant.be (the “Websites”) and our services in general, such as supporting entrepreneurship initiatives, awarding grants, organizing events and programs, and facilitating partnerships with ecosystem actors (the “Services”). We encourage you to read this privacy statement carefully. If you have any questions, you can contact us at info@pulsefoundation.be.

WHO WE ARE

Pulse Foundation, a public utility foundation
Avenue Louise 251
1050 Brussels
Belgium
BE 0845.697.369
info@pulsefoundation.be

CHANGES

We may update this privacy statement from time to time. When we do, we will update the date shown at the top of this page. We encourage you to review this statement regularly. If we make significant changes, we will let you know, for example by email or with a notice on our Websites.

WHO PROCESSES YOUR PERSONAL DATA?

We act as controller of the personal data we collect and process in the context of our programs, events, operations and recruitment activities.

WHAT PERSONAL DATA DO WE PROCESS FROM WHOM, AND FOR WHAT PURPOSES?

The personal data we process depends on our relationship with you. In the sections below we explain, for each category of data subject, the types of personal data we process, for what purposes, and on which legal bases. 

In some cases, we receive personal data indirectly from trusted partners. We use this data solely for the purposes described in this privacy statement. Where required by law, we will inform you of the source of your data and your rights in relation to it.

Event participants

Personal data collected	We collect personal data such as your name, email address, telephone number, and occupation, as well as photos and consent forms collected during events, along with any other information you choose to provide when registering or participating in the event.
Purpose	We process this personal data to manage event registration, communicate practical information, follow up after events, collect feedback, and, where applicable, share photos or event communications with your consent.
Legal basis	We process this personal data as necessary for the performance of our agreement with you as an event participant and on the basis of our legitimate interest in managing and documenting our events.

Participants in the BEyond Program

Personal data collected	We collect personal data such as name, email address, telephone number, and address, as well as information relevant to your administrative and financial situation. This includes information about your professional and financial status (such as legal status of the company and financing information), along with any other personal data you provide during the program through forms, email, Notion, or Google Workspace.
Purpose	We process this personal data to evaluate eligibility and select participants, to ensure communication and coordination during the program, to provide mentoring, networking and visibility opportunities, and to monitor progress and impact for reporting purposes.
Legal basis	We process this personal data as necessary for the performance of our agreement with participants and our legitimate interest in managing and improving our programs.

Financially supported social profits and Rise participants

Personal data collected	We collect personal data such as name, email address, telephone number, and address, as well as detailed information relevant to your administrative and  financial situation. This includes information about your professional and financial status (such as legal status of the company, annual accounts, tax and social declarations where applicable), along with any other personal data you provide during the program through forms, email, Notion, or Google Workspace.
Purpose	We process this personal data to manage applications, communication, and follow-up; facilitate training, mentoring, and peer exchanges; collect anonymised data for program monitoring and evaluation; and conduct due diligence and follow-up on the structures we support financially to ensure responsible use of donations and effective monitoring of our investments.
Legal basis	We process this personal data as necessary for the performance of our agreement with program participants and our legitimate interest in program coordination and reporting.

Participants in the Revival Program

Personal data collected	We collect personal data such as your name, email address, telephone number, address and company number, as well as detailed information relevant to your administrative, financial and social situation. This includes information about your professional and financial status (such as legal status of the company, overview of outstanding debts, annual accounts, social insurance fund affiliation, tax and social declarations, payroll information where applicable, financing refusals and unpaid invoices) and your social and personal situation (such as income level, social security status, health insurance or mutualité coverage, incapacity for work and real estate ownership), along with any other personal data you provide through forms, email, Notion or Google Workspace in the context of the Revival program. We may also receive some of this data indirectly from trusted partners.
Purpose	We process this personal data to identify and contact entrepreneurs needing assistance, coordinate guidance and follow-up, ensure proper case management with partners (such as CPAS, mutualités, social secretariats), and monitor anonymised statistics for program evaluation.
Legal basis	We process this personal data based on the participant’s consent and our legitimate interest in carrying out the Revival support program.

Coaches and mentors

Personal data collected	We collect personal data such as name, email address, telephone number, past and current employment, as well as any additional information provided.
Purpose	We process this personal data to match mentors and coaches with participants, to communicate about sessions, reporting and events, and (with consent) to acknowledge and promote their involvement.
Legal basis	We process this personal data as necessary for the performance of our agreement with mentors and coaches, and on the basis of their consent where applicable.

Employees, subcontractors, and interns

Personal data collected	We collect personal data that you provide during the recruitment process and throughout your employment or internship with us. This includes your identification and contact details (such as your name, email address, telephone number, home address, date of birth, national registry number and nationality), recruitment information, employment information, administrative and financial information (such as payroll data, bank account number, insurance information, tax and social security data and pension plan information), as well as IT and security data.
Purpose	We process this personal data to manage the recruitment process, to execute and administer employment or internship contracts, to comply with legal obligations in the fields of employment, social security and taxation, and to ensure the proper functioning and security of our internal systems and infrastructure.
Legal basis	We process this personal data as necessary for the performance of the employment, internship or services agreement, and to comply with our legal obligations in the fields of employment, social security, taxation, and workplace safety.

Suppliers, subcontractors, business partners, and external experts

Personal data collected	When you act as our supplier, subcontractor, business partner, or external expert or when you are employed by one of these parties, you provide us with personal data such as your name, contact details, role, and correspondence.
Purpose	We use this personal data to manage our relationship with the organization you represent, to enter into, perform, and manage our agreements, and to communicate about our cooperation.
Legal basis	We process this personal data as necessary for the performance of our agreement with the relevant organization and, where applicable, on the basis of our legitimate interest in managing our relationships with suppliers, subcontractors, business partners, and external experts.

Job applicants

Personal data collected	When you apply for a job, internship, or other form of employment with us, you provide personal data such as your name, contact details (email, address, phone number), CV, cover letter, and any other information you include in your application.
Purpose	We use this data to review your application and to contact you about the recruitment process. With your consent, we may also keep your application data to inform you of future job opportunities.
Legal basis	We process this data as necessary to take steps at your request prior to entering into an employment contract and, where appropriate, based on our legitimate interest in managing an efficient recruitment process. If we retain your data for future opportunities, we rely on your consent, which you may withdraw at any time.

Visitors to the Websites

Personal data collected	When you visit any of our Websites, we may collect information such as your IP address, browser type and version, the pages you view, the date and time of your visit, the duration of your visit, and unique device identifiers. This may also include technical data needed for website statistics and security monitoring.
Purpose	We use this personal data to manage the technical and functional operation of our Websites, to improve the user experience of our Websites, and to protect its security. Where we use cookies or similar technologies for analytics or personalization that are not strictly necessary, we will ask for your prior consent. You can find more information in our cookie statement [here].
Legal basis	We process this personal data based on our legitimate interest in providing a secure and properly functioning Websites. Where consent is required, for example for the use of certain cookies or similar technologies, we will only process your personal data where you have given your consent.

Newsletter and marketing recipients

Personal data collected	When you subscribe to our newsletter or agree to receive marketing communications, you provide us with personal data such as your name and email address.
Purpose	We use this data to send you our newsletter and any other marketing communications you have opted in to receive.
Legal basis	We process this data based on your consent. You may withdraw your consent at any time by using the unsubscribe link in our communications or by contacting us directly.

Persons who contact us

Personal data collected	When you submit a contact request, you provide us with personal data such as your name, email address, and phone number.
Purpose	We use this personal data to get in touch with you by email, telephone, text message, or another form of electronic communication, and to handle and respond to your request.
Legal basis	We process this personal data based on our legitimate interest in responding to your request. If your request relates to a potential contract with us, the processing is also necessary to take steps at your request prior to entering into a contract.

WHO HAS ACCESS TO MY PERSONAL DATA?

Website hosting and analytics

Our Website is hosted and operated using several services:

• OVH provides the core infrastructure hosting where the website environment is stored and run.
• Webflow provides the front-end hosting and content management layer on top of the OVH infrastructure. The website you visit is therefore served through Webflow, which in turn relies on OVH.
• Google Analytics is used to collect aggregated, non-identifying traffic and usage data about visits to our Website. This helps us understand how visitors use the site and improve its performance and content.

You can find their privacy statements here:

• OVH privacy statement
• Webflow privacy statement
• Google privacy statement

We may also engage other reputable website hosting and analytics partners from time to time to support or improve our online services. Where we do so, we will ensure that appropriate data processing agreements are in place and that these partners provide sufficient guarantees of compliance with applicable data protection laws.

Social media providers

Our Websites may include links or buttons that let you follow us on social media channels such as LinkedIn or similar platforms. When you click on one of these, the relevant social media provider collects your personal data directly from you. We do not share your personal data with these providers and are not responsible for how they handle it. We recommend reviewing the privacy statement of each social media provider you use.

Other parties

We may share personal data with trusted third parties in the following situations:

• Service providers and subcontractors that support our operations, such as IT and cloud service providers, payment processors, CRM platforms, and providers of communication and analytics services, including Google Workspace (cloud storage and communications), Notion (program management), Mailchimp (email marketing), Slack (internal communications) and others as needed to support our operations. These parties process personal data only on our behalf and in line with our instructions.
• Professional advisors such as accountants, auditors, and lawyers, where necessary for them to provide their services to us.
• Affiliates, joint venture partners, or other companies we control or jointly control, provided they comply with this privacy statement.
• Judicial, police, or administrative authorities when we are legally required to disclose personal data, for example to comply with a legal obligation, binding decision, or court order.
• Investors and other relevant third parties in connection with a transfer involving our activity(ies).

We share personal data with third parties only where this is lawful and necessary. If these third parties act as our processors, they process the personal data solely on our behalf and in accordance with our instructions. In such cases, we enter into appropriate data processing agreements with them.

PROCESSING OF PERSONAL DATA OUTSIDE THE EEA

We are a Belgian foundation and mainly process personal data within the European Economic Area (EEA). However, your personal data may be transferred outside the EEA through our processors or sub-processors. If such transfers are made to a country that does not have an adequacy decision from the European Commission, we will put in place appropriate safeguards to ensure that your personal data receives an adequate level of protection. These safeguards may include the European Commission’s Standard Contractual Clauses or other legally recognised transfer mechanisms. You may contact us for more information about these safeguards and to obtain a copy where relevant.

HOW DO WE PROTECT YOUR PERSONAL DATA?

We have implemented appropriate technical and organizational measures to process your personal data in line with applicable data protection laws and to protect it against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. Personal data is primarily stored on secure cloud-based platforms, including Google Workspace (Drive, Gmail, Sheets, and related services) and Notion. These environments are protected by password authentication and encryption. Access to personal data is restricted to authorized staff and, where relevant, trusted partners who are bound by confidentiality obligations and contractual data protection commitments.

Within our organization, we enforce confidentiality obligations, implement access controls, and use password management tools to maintain secure authentication practices. Physical access to our offices is limited and controlled through locked premises and restricted visitor access. Administrative measures ensure that only those team members who need access to specific personal data for their role are granted it.

Personal data is stored in structured digital formats such as spreadsheets, text documents, PDFs, and contact lists. We do not currently maintain separate long-term physical archives. Third-party processors such as Google Cloud host this data under contractual agreements that require them to implement appropriate security measures.

HOW LONG DO WE KEEP YOUR PERSONAL DATA?

We do not keep personal data longer than necessary for the purposes for which the personal data was collected. We may retain personal data where this is required to comply with legal obligations, to resolve disputes, or to enforce our agreements. We may also retain usage data (such as technical data automatically collected when you use any of the Websites) for internal analysis. Usage data is generally retained for a shorter period, unless it is needed to improve the security or functionality of our Website or we are legally required to retain it for longer. If you would like more information about specific retention periods, please contact us using the details provided above.

WHAT ARE MY RIGHTS AS A DATA SUBJECT?

To the extent provided under applicable data protection laws, you have the following rights with respect to your personal data:

• Right of access: to obtain confirmation of whether we process your personal data and, if so, to access it and receive related information.
• Right to rectification: to have inaccurate personal data corrected and incomplete personal data completed without undue delay.
• Right to erasure: to have your personal data deleted in certain circumstances (the “right to be forgotten”).
• Right to restriction of processing: to request that processing be restricted in certain situations, for example if the accuracy of the data is contested or the processing is unlawful.
• Right to data portability: to receive your personal data in a structured, commonly used, and machine-readable format and to transfer it to another controller.
• Right to object: to object to the processing of your personal data in certain circumstances, including objecting at any time to the use of your personal data for direct marketing.

You can exercise these rights by contacting us using the details provided above. If we act as controller of the personal data concerned, we will respond to your request in accordance with applicable law.

If you believe your personal data is being processed in violation of data protection laws, you also have the right to lodge a complaint with the competent supervisory authority. In Belgium, this is the “Gegevensbeschermingsautoriteit”: https://www.gegevensbeschermingsautoriteit.be/burger.